When a South African document needs to be used in another country, it must go through a legalisation process. We handle the full chain — from notarisation through to DIRCO authentication or apostille, and guidance on embassy legalisation where required.
What Is Document Legalisation?
Document legalisation is the process of authenticating a South African document so that it is accepted as genuine by a foreign government, institution, or authority. It involves a series of steps, each adding a layer of official verification.
The Full Legalisation Process
Step 1 — Notarisation by a Notary Public
For private/commercial documents and copies, the first step is notarisation. Documents that go directly to DIRCO (birth certificates, police clearance, etc.) skip this step.
Step 2 — High Court Authentication
The Registrar of the High Court verifies the notary’s signature and issues an authentication certificate or apostille.
Step 3 — DIRCO Authentication or Apostille
Hague Convention countries: DIRCO or the High Court issues an apostille — no embassy legalisation needed.
Non-Hague countries: DIRCO issues an authentication certificate, followed by embassy legalisation.
Step 4 — Embassy Legalisation (Non-Hague Only)
For non-Hague countries, the embassy or consulate of the destination country verifies DIRCO’s authentication. Common countries requiring this: UAE, China, Saudi Arabia, Qatar, Kuwait, Egypt.
Apostille vs Non-Apostille Countries
Hague Convention members (120+ countries) — apostille is sufficient. Includes UK, Netherlands, Germany, France, Australia, USA, Canada, and most of Europe.
Non-Hague countries — require the full authentication and embassy legalisation chain. Includes UAE, China, Saudi Arabia, and others.
Not sure which route your country requires? Contact us and we will advise.
Frequently Asked Questions
How long does document legalisation take?
Apostille route: 1–3 weeks total. Full legalisation with embassy: 2–6 weeks depending on the embassy’s processing time.
Can I do this remotely?
Yes. Courier your documents to us and we handle the entire process. We return apostilled/legalised documents by courier or international delivery.
How much does legalisation cost?
We provide a combined quote covering all steps we handle. Government fees are itemised separately. View pricing guide →
Ready to Get Started?
Contact us today for a quote or to discuss your requirements.